1.   Marketplace Hours:  Dates for this year's Pysanka Festival: July 3, 4, 5, 2026

FRIDAY: 12:00 PM until 9:00 PM  -  SATURDAY:  10:00 AM until 7:00 PM  -  SUNDAY: 10:00 AM until 5:00 PM

(These hours are subject to change.)

2.   Venue Location

The Yarmarok Marketplace is located in the Recreation Centre/Arena at 4509-48 Street in Vegreville (concrete floors, washrooms, wheelchair accessible, no air conditioning)

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Before setting up your booth, you must pick up your Vendor Package at the Festival Office. This package confirms your arrival and includes your 3-day parking pass for the festival grounds.

Important Reminder: A vendor pass is required to access the grounds. If you attempt to enter without the pass and inform gate volunteers that you are a vendor, they may deny you entry.

       Booth set up

           THURSDAY, July 2nd:  3:00 PM until 8:00 PM

           FRIDAY, July 3rd:  approx. 9:30 AM to 11:30 AM  Must be fully set up prior to opening to public at noon.

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3.   Loading/Unloading & Weekend Parking

The two bay doors on the south side of the building will be open for vendor access. Please be considerate of other vendors setting up their booths.   When unloading, you can park adjacent to the building between the two doors for easier unloading of your items to your designated booth.  After unloading and prior to setting up your booth, please move your vehicle across the parking lot along the chain link fence to allow for other vendors to unload/load.  Thank you!

Absolutely no vehicles are allowed in the building for unloading/loading!

Park across the gravel parking lot along the chain-link fence for the weekend (you will need your 3-day parking pass), or parking is available in the Recreation Centre/Aquatic Centre Parking Lot.  The street entrance door will be open during Yarmarok hours.

Parking on the grounds without your complimentary vehicle pass is $10 per day.

4.   Selecting Booth Location – Indoor & Outdoor

We will try accommodating everyone's first/second choices. 

Vendors are not permitted to loan, share, or sublease their assigned area.  Only the businesses outlined on the information sheet are permitted to operate in your assigned area.

Festival Marketplace Booths are as follows:

INDOOR  BOOTH (see layout at the bottom of this page)

• Approximately 10 feet frontage, or multiples thereof as per request, 10 feet deep

• The layout is showing 10'x10'  booths.  Larger booths are available (10' x 15', 10' x 20', 10'x 30', etc.)

• 3’ high side draping partitions between the booths – NOTE: end booths do not have an end draping, if you require draping, please specify on your application (most 'end' vendors utilize both sides of their end booths)

• 8' high curtain partition dividing the centre booths.  Note that booths along the perimeter do not have draping backdrops, and may have the typical plexi-glass hockey boards that you can decorate with signage, etc.  There are a few booths with no back wall.  If you require a back wall, please specify on the form.

• One 6’ or 8’ table is provided, 2 chairs (additional table: $10 each).  Table skirting is not provided

• If you require access to power, please advise. Power is $20 for the weekend

      OR

OUTDOOR BOOTH

• Approximately 10’x10’ tent outside on the grounds, no power available, $100/per day FRI & SUN; $150 for SAT; or $200 for the weekend,

• You must supply your own table, chairs, tent/trailer.

5.   Fees & Payment

All prices noted are for the 3-day Festival:

• indoor booth (10x10) - $200 for the weekend

• outdoor tent/trailer space (12x12) - $200  (or $100 FRI/SUN; $150 SAT if not selecting full weekend)

• power - $20 for the weekend

• additional table - $10 each

If you are selected as a vendor, the full registration fee is due immediately after your application is accepted. Do not send payment prior to acceptance.

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No refunds on cancellations. Refunds may be considered only in cases of extenuating circumstances, at the sole discretion of the Vegreville Cultural Association.

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6.   Power/Electricity Requirements

Will you need power?

• It is important to note on your application form if you require power.  The market will be set up in a skating arena, and power is very limited.  We address electricity requirements only for the booths specifying they require power.  

• If you require power, it is important to note for what purpose (i.e.: power for fridges/freezers, phones, laptops, etc.), to ensure the power installed for each booth will handle everyone's requirements without tripping breakers.

• If your booth does not need power, you will likely be placed in booths which have no access to power.

• Power is $20 for the weekend.

• Bring a minimum 100' extension cord.

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7.   Advertising Opportunities

Annually we professionally print a full colour souvenir program book. The program book is generally available one month prior to the Festival, and is available for sale in Vegreville.

Various businesses advertise in this program book, and please know that vendors may take advantage of this opportunity as well.  Business card sized ads are $110.  Design services are available for an additional $25.  Each registered vendor will receive a complimentary Souvenir Program Book, if requested.

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8.   Camping / Hotels

8.1    Camping

a.    Festival Grounds

• We have RV stalls available on the Festival grounds.  The main washrooms on the grounds do have showers.

• Options for power include 30 amp, 15 amp, and no power.

• Note that we are a 3 day festival, with evening dances on both Friday night and Saturday night.  Many of our campers (young and old) attend the dances, and it should be noted that after the dance (closes at 3:00 AM), those attending the dance are walking around on the grounds back to their RVs, or may still visit at various sites. 

The number of powered sites for long RV units are limited, so reserve early on our website:https://www.pysankafestival.com/camp-on-festival-grounds 

b.    “Pysanka Park” - Elks Kinsmen Park

• There are RV stalls available at Vegreville's Elks Kinsmen Park, home of the famous World's Largest Pysanka!  The Park is a short walk to the Festival Grounds. 

8.2    Hotels in Vegreville

Check our website for a link to names and phone numbers to hotels in Vegreville. We suggest calling the hotel directly, vs booking online. Book early!  

9.   Food & Entertainment

There will be various food vendors on the Festival Grounds on the weekend which serve a variety of food (of course Ukrainian food).  

10.  Additional Information about the Festival

• Admission onto the grounds is free.  All venues are free to attend, with the exception of the grandstand shows and evening dances. 

• Ukrainian dance competitions will be scheduled for Saturday and/or Sunday.

• The Festival will “officially open” on Friday at 11:00 AM.  Our Opening Ceremony will be on Friday at 2:00 PM in the Cultural Showcase/Beer Gardens.  This will be a free event.

• As always, all scheduled events will go on, rain or shine, as provisions are made for major attractions to be under cover in the event of rain.

• As in the past, our on-grounds Festival Shuttle Service will be operated with a shuttle stop at the marketplace, and all other venues on the grounds.

Some things to note as your complete your registration:

All vendors will be open during the full Yarmarok Business hours.  Vendors who fail to remain open during the FULL hours of the Yarmarok Marketplace may not be invited to future festivals.

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Note:

- Every 3-day Vendor booth package includes one 3-day vehicle pass providing.

- A complimentary souvenir program book is available to vendors. Please select on the application form.

- A complimentary grandstand show ticket, or a ticket to a Zabava  dance is available to vendors. Specify your choice on the application form. If checked but details are not specified, our office will randomly select a ticket to include in your package.   

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Applications will be processed as received.

The Vegreville Cultural Association reserves the right to accept or decline applications based on vendor type, date of application, and past vendor behaviour. 

​Contact the Vegreville Cultural Association if you have any questions.